OSP Policies & Procedures

Indirect Cost Policy

The OSP policies and procedures document (PDF) includes the following:

• Principal Investigator Eligibility Policy
• Policy on Submission Deadlines for Applications Submitted by the Office of Sponsored Programs
• Pre-Award Spending Policy
• Direct Cost Charging Policy for charging expenses to all sponsored programs
• Cost Transfer Policy for transferring expenses to and from sponsored programs
• No-Cost Extensions Policy
• Policy on Grants vs. Gifts
• Purchase of Personal Computers and Electronic Devices on sponsored programs
• Study Participant Payment Policy and Procedures for research studies
• Cost Sharing
• Policy on Treatment of Award and Account Dates for Clinical Trials and Other Sponsored Research Agreements with No Defined Study End Date
• Policy Statement on Research Related Injuries for Industry Sponsored Clinical Studies (jointly issued by OSP and the Office of Research Integrity and Compliance)

Download our policies and procedures. 

Accounting Policies

These policies have taken effect as of November 15, 2017. If you have any questions about the policies and associated forms, please contact the Office of Research Business Management​ contact person for your area.

• Sponsored Financial Reporting and Closeout Policy
• PI Closeout Certification Form
• Closeout Checklist
• Fixed Price Sponsored Award Policy
• Fixed Price Balance Transfer Form​
• Cost Transfer Policy
• Cost Transfer Form
• Sponsored Expenditures Policy​
• Transaction Correction Form
• Payroll Correction Form​

Sponsored Programs Award Management Guidance 

Please note that in addition to the policies reference above, the following Sponsored Program Management Guidance documents are referenced separately on the OSP and Research Business Management (RBM) website.  These guidance documents provide additional important processes and procedures for effective grant and contract award management, and are effective June 1, 2017.  Both the policy and guidance documents should be referenced in relation to grant applications, contract acquisition, and grant and contract award management.