OSP Policies & Procedures

The following policies and procedure guides have been established for the acquisition and management of sponsored programs at Ann & Robert H. Lurie Children’s Hospital of Chicago, and Stanley Manne Children’s Research Institute.

1. New: Proposal Review & Submission Policy April 2022
2. Principal Investigator Eligibility
3. Policy on Submission Deadlines for Applications Submitted by the Office of Sponsored Programs
4. Pre-Award Spending Policy
5. Direct Cost Charging Policy
6. Cost Transfer Policy
7. No-Cost Extensions Policy
8. Purchase of Personal Computers and Electronic Devices on Sponsored Programs
9. Indirect Cost Policy
10. Cost Sharing Policy
11. Cost Sharing Procedure Guide

Accounting Policies

These policies have taken effect as of November 15, 2017. If you have any questions about the policies and associated forms, please contact the Office of Research Business Management​ contact person for your area.

• Sponsored Financial Reporting and Closeout Policy
• PI Closeout Certification Form
• Closeout Checklist
• Fixed Price Sponsored Award Policy
• Fixed Price Balance Transfer Form​
• Cost Transfer Policy
• Cost Transfer Form
• Sponsored Expenditures Policy​
• Transaction Correction Form
• Payroll Correction Form​

Sponsored Programs Award Management Guidance 

Please note that in addition to the policies reference above, Sponsored Program Management Guidance documents are referenced separately on the OSP and Sponsored Research Finance sections of the Researcher Toolkit. These guidance documents provide additional important processes and procedures for effective grant and contract award management, and are effective June 1, 2017. Both the policy and guidance documents should be referenced in relation to grant applications, contract acquisition, and grant and contract award management.